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Étudiant(e) – Gestion documentaire et archives (In French only)

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La Société d’habitation et de développement de Montréal (SHDM) est une société paramunicipale à but non lucratif et financièrement autonome. Chef de file en gestion immobilière et en développement immobilier responsable, elle favorise l’amélioration des milieux de vie des Montréalais en contribuant au développement économique et social de la Ville de Montréal par la mise en valeur d’actifs immobiliers de nature résidentielle, institutionnelle, industrielle, commerciale et culturelle sur son territoire. Elle est à la recherche d’une personne dynamique et motivée pour combler de façon temporaire le poste étudiant suivant :

 

Étudiant(e) – gestion documentaire et archives

Direction des affaires juridiques et corporatives

 

Sous la responsabilité de l’avocate – gestion contractuelle et documentaire, l’étudiant apporte son soutien aux techniciens en gestion des documents et archives en effectuant diverses tâches cléricales selon les normes et procédures établies.

 

RESPONSABILITÉS GÉNÉRALES

 

Dans le cadre de ses activités professionnelles, l’étudiant a pour principaux mandats de :

 

  •          Trier, numériser, nommer et verser dans le logiciel de gestion documentaire divers documents, notamment : les documents relatifs aux locataires de la Société, les factures et les documents des divers conseils et comités de la Société;

 

  •          Travailler en collaboration avec les techniciens lors du déclassement annuel;

 

  •          Aider les directions dans l’établissement d’une structure numérique conforme au plan de classification;

 

  •          Effectuer le classement des documents provenant du courrier et ayant été traités par les techniciens en gestion des documents et archives;

 

  •          À la demande des autres directions, rechercher des documents aux archives ou dans le logiciel de gestion documentaire;

 

  •          Effectuer au besoin toute autre tâche connexe et de même nature demandée par son supérieur immédiat.

 

EXIGENCES DU POSTE

 

  •          Avoir complété une session dans un programme collégial ou universitaire relatif à la gestion des documents et des archives ou posséder toute autre formation ou expérience pertinente pour le poste;

 

  •          Connaissance du logiciel de gestion documentaire Ultima ou Qore Ultima, un atout.

 

COMPÉTENCES ET QUALITÉS RECHERCHÉES

 

  •          Maîtriser les outils de la suite MS Office;

 

  •          Maîtriser la langue française, tant à l’oral qu’à l’écrit;

 

  •          Être capable de travailler de façon autonome;

 

  •          Posséder le sens de l’organisation et de l’initiative;

 

  •          Démontrer rigueur et intégrité;

 

  •          Faire preuve de discrétion et être sensible à la confidentialité et la protection des renseignements personnels;

 

  •          Connaitre l'anglais, tant à l'oral qu'à l'écrit, constitue un atout[1].

 

 

 

Les semaines de travail sont de 35 h par semaine, du lundi au vendredi, débutant entre le 1er mai et le 15 mai et se terminant au plus tard le 1er septembre.

 

Le taux horaire se situe à 16,70 $, au 1er janvier 2023. Il y aura possibilité de trois jours en télétravail par semaine.

 

 

Les personnes intéressées et éligibles peuvent soumettre leur candidature, accompagnée de leur curriculum vitae, en spécifiant le titre de l’emploi postulé, aux ressources humaines par courriel à [email protected].

 

Note : Le genre masculin, utilisé pour alléger la lecture du présent texte, inclut également le féminin.

 

[1] Nous demandons la maîtrise de l’anglais dans le but de pouvoir répondre à notre clientèle qui est en partie anglophone.

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Looking for information on accreditation Accès Condos for residential projects? Would you like to be notified of the upcoming dates for submitting proposals for an Accès Condos accreditation? Join our mailing list and ask us your questions by filling this form.

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How did you hear about the Condo Access Program ?
I WOULD LIKE TO REGISTER FOR THE SHDM MAILING LIST AND BE INFORMED OF THE UPCOMING DATES FOR SUBMITTING PROPOSALS FOR AN ACCÈS CONDOS ACCREDITATION.
I WISH TO MEET A SHDM REPRESENTATIVE TO OBTAIN INFORMATION ON THE ACCÈS CONDOS PROGRAM AND ITS ACCREDITATION PROCESS.
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Refinancing (Cession of rank)

Is there a change of financial institution?
If yes, please specify the name of your former financial institution.
Attachment to include (copy of the loan agreement and a copy of the mortgage deed)
Non-compulsory. Required if the application is approved.
Copy of the loan agreement
Copy of the mortage deed

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Time for processing and approval:
Up to 30 days after receiving all requested documents and information.

By clicking "Send my request", you consent to the SHDM processing the personal information contained in this form to manage your request. The way the SHDM collects, uses, communicates, and retains personal information collected in the course of its activities is detailed in the Personal Information section. You may withdraw your consent at any time and request access and/or correction of your personal information by writing to the following email address: [email protected]

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Pursuant to the Accès Condos Agreement, the SHDM may revise the reference price for the purpose of evaluating the part of the reimbursable increase in value if the sale price does not reflect the property’s market value.

Time for processing and approval:
Up to 30 days after receiving all requested documents and information.

By clicking "Send my request", you consent to the SHDM processing the personal information contained in this form to manage your request. The way the SHDM collects, uses, communicates, and retains personal information collected in the course of its activities is detailed in the Personal Information section. You may withdraw your consent at any time and request access and/or correction of your personal information by writing to the following email address: [email protected]

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Approval of resale price

Does this transaction include a parking space?
Have you received the official purchase offer?
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Attachment (if applicable to your situation, join the offer of purchase received)

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Time for processing and approval:
Up to 30 days after receiving all requested documents and information.

By clicking "Send my request", you consent to the SHDM processing the personal information contained in this form to manage your request. The way the SHDM collects, uses, communicates, and retains personal information collected in the course of its activities is detailed in the Personal Information section. You may withdraw your consent at any time and request access and/or correction of your personal information by writing to the following email address: [email protected]

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Transfer between joint purchasers or assignment of property

Please attach the documents required for the evaluation of the application.
Copy of the acceptance letter from the financial institution to transfer the mortgage to the assignee
Bank statement confirming current outstanding loan balance
Copy of the deed of assignment

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Time for processing and approval:
Up to 21 days after receiving all requested documents and information.

By clicking "Send my request", you consent to the SHDM processing the personal information contained in this form to manage your request. The way the SHDM collects, uses, communicates, and retains personal information collected in the course of its activities is detailed in the Personal Information section. You may withdraw your consent at any time and request access and/or correction of your personal information by writing to the following email address: [email protected]

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Form for registering on the list of SHDM suppliers

In accordance with the Act respecting access to documents held by public bodies and the protection of personal information, to which the SHDM is subject as a public body, the supplier consents to the disclosure of his data entered in this registration form.

The SHDM appreciates your interest and thanks you for having filled out this form. By being on our list of suppliers, we will be able, if necessary, to invite you to send us a quotation (bid).
SHDM is under no obligation of any kind to suppliers who fill out the form.
Do you have any purchase-related questions? Email your questions directly to: [email protected]

At any time, consult our call for tender notices on the SEAO site at www.seao.ca to check whether calls for tender in your area of activity have been posted by SHDM.

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In the event of disparity between the amounts produced with this calculator and those of the statement of account produced by the SHDM, the latter has priority.

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Request for service

To facilitate the process and to better serve you, you can make a request for service online by filling out this form.

If it is an urgent repair (Example: a non-functional toilet, a water leak, a heating break), call 514 380-SHDM (7436) immediately. 24/7 emergency service is available.

When working in your home, we ask you to keep a distance of 2 metres from our employee, at all times.

Enter your postal address number and select the address that appears in the boxX
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Administrative request
Question regarding your lease access to the technician for internet, parking, mail, RL-31 slip, refund of a deposit, complaint, etc.



Request for repair
Electrical problems, plumbing, windows, doors, lock, intercom, plaster, painting, etc.



Request for cleaning and maintenance
Cleaning and maintenance of common areas, snow removal and maintenance of outdoor spaces, extermination, waste management: trash, recycling, food waste, etc.

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In case of your absence, do you authorize the SHDM team to enter your home?

In all cases, a representative of the SHDM will contact you as soon as possible before going to your home.

By clicking "Send my request", you consent to the SHDM processing the personal information contained in this form to manage your request. The way the SHDM collects, uses, communicates, and retains personal information collected in the course of its activities is detailed in the Personal Information section. You may withdraw your consent at any time and request access and/or correction of your personal information by writing to the following email address: [email protected]

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By clicking on "Send the request", a tracking number will appear on your screen. Please take note of it and communicate it to our team during your next follow-ups.